9-6-25 Board Meeting
RWPOA Board Meeting Notes
September 6, 2025
An RWPOA Board meeting was held on Saturday, September 6, 2025 in the Common Area at 10:00 AM. In attendance were:
David Loving – President
Cathy Hillyard - Vice President
Doug Harrison – Secretary
Joan Harrison – Treasurer
Terry Thornton – Board Member
Bob Fellows – Board Member
Chris White – Board Member
Treasurer’s Report
Joan provided a Treasurer’s Report (Attached). She estimates that the Association will have $65k by the end of 2025. There are still 8 delinquent payments for 2025 dues.
Dave investigated conflict resolution options for Covenant violations. He was informed by local legal authorities that there are some conflict resolution techniques available to the RWPOA beyond the application of liens on property (including fines where appropriate).
Mail Boxes
US post office refused to replace old locks. We offered to pay for repairs if they reimburse us. Our mail carrier, Bruce, has been reassigned. The new postal delivery person is unfamiliar with our issues.
The USPS won’t repair their old boxes – still working but in disrepair.
We have 80+mailboxes – don’t really need any more
Docks and Common Area
The primary subject of the meeting was a discussion of maintenance plans for the common area docks.
It’s been concluded that complete replacement of the docks is not really a viable path due to the high cost and relatively short longevity. The docks were replaced completely in 2013 and have degraded over time. The front dock section was replaced again (more robustly) in 2016, but still needs more work. Alternatives were discussed including:
- Expansion of the boat ramp to 16 feet is critical. Many of the very popular boats (pontoon style) are too big to use our existing ramps. The existing ramp is also in a state of disrepair. An estimate for replacement of the ramp with elimination of the second nearly unusable ramp was obtained ($19k – 2025 prices)
- Front pier changes are being discussed. However, the extent of that work is unclear and needs to be supported by scoping design work.
- The dock adjacent to slips 40-48 is in serious disrepair and a project will be needed at some point to replace the walkway in that section. (Note: two stringers are missing from that area.)
- The remainder of the docks should be repaired only as necessary to ensure safe access to the boats.
Permitting requirements requiring approval by both Spotsylvania County and Dominion Energy will have to be considered.
The Board will obtain some engineering drawings to enable discussion of alternatives where the participants can all understand the potential scope of the projects and cost estimates. It was agreed that the Board will reconvene later in the year to progress a series of options for the membership to consider.