RWPOA 10-12-24 Board Meeting Notes

                                          

     A Rolling Woods Property Owners Association Board Meeting was held Saturday October 10, 2024 10:00 AM at the Common Area

 

     Dave called the meeting to order at 10 am. Attendance is shown on Attachment 1.

 

     Board Membership

 

     We currently have a full complement of 9 board members. Doug and Joan are on the Board until 2026 but have requested volunteers to replace them after 18 and 20 years respectively.

 

     4 members will be up for re-election in May (Abbot, Loving, Thornton, White)

 

      Treasurer’s Report

     Joan’s Treasurer’s report is shown as Attachment 2. The Association will have about $56,000 in free cash at year end. $56k is held in interest bearing instruments. $45k in CD. Remaining cash is in money market.

 

     Dave wants to have multiple signature requests to be instituted for long term savings (not used for regular expenses) Joan will follow up

 

      4 lot owners have not paid dues. Dave will follow up.    

 

Dock repairs coverage – A Tiger Team was formed in May to provide recommendations on long term financing of docks. The Tiger Team will review the Windemere dock replacement. A report is expected in May. It does not appear that a change in dues is now necessary. This will be discussed at the May meeting.  

 

Joan and Doug offered access to their docks to have the Tiger Team review the repair methodology being used on their docks. The design does not require full replacement to meet all safety standards.

 

Two requests for pickle ball courts were noted. Potential noise and cost are issues. (Pickle ball is available in Unionville). Cost estimates are needed before the idea can be progressed.

     

2-tiered dues system was proposed by Kyle. Dave spoke with the lawyer about   the proposal and legal difficulties were highlighted.

 

A $1k fee for maintenance and upkeep of RWPOA facilities at closing to supplement revenues was proposed. According to legal, we cannot make either the new or old owner pay the fee. It must be the subject of negotiation between new and old owners like the POA package. This will be discussed at the May meeting.

 

 

Common Area  

Dock repair program targeting individual problems has been successful and will   continue.

 

Annual mailing to include notifications of slip repairs needs

The road to the common area was very well repaired a couple of years ago and no improvements are needed.

 

The value of slips (owned by members) in the common area varies between $2400 and $5000 depending on width and location of the slip. The dockmap listing ownership on the website has been updated. Please let Doug (haphar@gmail.com) know if there are any errors. (RWPOA.org)

 

Slip Leasing – The Association’s two commonly owned slips have been leased for the season - $300 each - both paid

 

Security and new lock combination plans: A lock has been purchased ($38). It was decided not to install the combination lock because the keys provide greater security.

 

A solar powered light and camera installed at gate

 

 ** Lawn Mowing**

 

$750 per month is the current lawn mowing charge. Kenny continues to do a good job.

 

Buoys

     

Governor’s Point responsibility for the third buoy seems to have been forgotten. Replacement is necessary as it was crushed by a boat. The Board will contact Governor’s Point Board to remind them.      

 

  

 **   New Business**

                                   

Garbage – Dave will provide info to new owners. No one on the Board uses any commercial trash service.                        

 

Noise complaints - Dan could write tickets for unregistered vehicles stored on our roads.  

          

Boat users ignore speed restrictions in no wake zone.

 

A virtual meeting will be held in Jan to approve the Annual Mailing (invoices).