Meeting Notes

May 2025 RWPOA Annual Meeting

 

Date: May 3, 2025 - 11 AM

Location: Common Area

 

The meeting was held on May 3 at the Common Area. Attendance is shown on Attachment I.

 

Key result of meeting:

As noted under treasurer’s report below, the membership approved the introduction of a $1000 property transfer fee to supplement RWPOA funds. 

1.  Membership - David

Elections were held for Board Membership.

  -         Expiring Board Terms:

                           David Loving – President

                           Terry Thornton – Board Member

                          Kyle Bennett – Board Member

                           Bob Fellows – Board Member

Chris White – Board Member

 

All Members with expiring terms were nominated, seconded, and re-elected

               

-        Ongoing Board Terms

                           Cathy Hillyard - Vice President

                           Doug Harrison – Secretary

Joan Harrison – Treasurer

Dan Vaden – Board Member

 

We now have a full complement of 9 Board Members. Joan and Doug Harrison are seeking replacements after 19 and 17 years of service respectively.

                               

2.        Treasurer’s Report – Joan

-        A Treasurer's Report has been provided on Attachment II. -        Reserve funds are available only for major capital repairs (e.g. Docks and Mailboxes) and not available for general use. -        Our receipts generally exceed expenses by $10,000 - $15,000 per year, allowing additions to the reserve fund. -        A 10k$ emergency fund is being maintained -        Proxies received, when combined with Board members votes, provide the needed majority to approve financial decisions

 

-        Dave proposed that **lot transfers be charged a fee of $1000** due at closing, paid by either the buyer or the seller. The intent is to avoid the need for a special assessment if there is a large expenditure needed to maintain the docks. The fee would go directly to reserve fund. This proposal was voted on and approved by the membership. The Transfer fee will be effective on June 1, 2025.

 

 

-        The fee would be requested when the RWPOA transfer documents are provided to the active sellers.

 

-        Dave’s correspondence with our attorney regarding the legality of this proposal is documented in previous (April 2025) Board meeting notes.

 

-        It was also proposed that, due to the significant amounts available in our bank accounts, funds will be moved to accounts requiring two signatures for funds removal or transfer. It was agreed that three people (President, Treasurer, and a specified Board Member – Dan Vaden) will be provided with authorization to sign for transfers. This change will be implemented when the current CD’s come due this summer.  

 

-        Large investments for major improvements are not expected this year. Currently our largest regular expenditure is lawn mowing which was $5160 in the last fiscal year

 

3.       Docks and Common Area – Dave

 

-        Costs from other HOA’s for major dock repairs are less than previously estimated. It’s hoped that the RWPOA will have adequate funding by the time major repairs are needed, but there remains a risk that a large investment requiring a special assessment will be needed.

 

-        We are currently replacing 20 to 40 dock boards per year as needed.

 

-        One RWPOA slip will be leased to Mr Roach ($300) this year. The other RWPOA slip is not rented for this year.

 

-        Gravel repair – The road does not need any work this year

 

-        Security – Dave still has a combination lock, but it is not being used for reasons discussed previously

 

4.        Mail Boxes – Dave

-        We are charging a $100 fee right now for key (Direct cost is $40)

 

-        We currently have 80 boxes for about 85 or 86 lots.

 

-        Eventual replacement – Bruce (our mailman) has our approval to go ahead with needed repairs

 

-        New locks on seven mailboxes were approved - $30/box

 

-        We would still like to replace and reorder tags on boxes but this needs to be approved by the USPS

 

-        Bruce, our mailman, would like us to add rain gutters – The Board approved $500-600 for project. We will upgrade the mailbox area adding support and gutters to help with rain runoff.

5.        Old Business

 

-        Insurance is currently $1500 per year for liability on the Common Area and Mailbox

 

-        Joan will investigate liability needs

 

6.        New Business

 

• Dog excrement removal (common area) sign will be installed.

 

• Algae testing and remediation – government funding questions remain

 

• Boat ramps - Caution sign will be added to redirect people to the working ramp

 

• Dave will get an estimate on new ramp (Replacing the ones on the left with expansion of the right side).

 

The meeting was adjourned at 12:30.

 

Attachment I

David Loving – President

Cathy Hillyard - Vice President

Doug Harrison – Secretary

Joan Harrison – Treasurer

Dan Vaden – Board Member

Terry Thornton – Board Member

Bob Fellows – Board Member

Kyle Bennett – Board Member

Susan Wise - Member

David Wise - Member

Mike Fix - Member

Carol Fix - Member

Pam Thornton – Member

Gary Hilliard – Member

Terry Shearer – Member

Pat Fellows – Member

Pam Thornton – Member

May Townley - Member

Ryan Longfellow - Member

Jessica Longfellow – Member

Dale Johnson - Member

Heather Johnson - Member

Bill Winkelman - Member

Becky Loving – Member

Allen Morris – Member

Peggy Morris – Member

James Himes – Member

Dee Himes – Member

Pat Fellows – Member

Gwen Fiorillo – Member

Andrew Grove – Member

Ryan Longfellow – Member

Jessica Longfellow – Member

Ed Regan - Member

Bill Winkelman – Member

Val Winkelman – Member

David Gurfein – Member

Beth Boyle - Member

 

 

 

 

Attachment II